Presentation Guidelines for Speakers & Faculty

SBMT 16th Annual World Congress (2019) Call for Abstracts is now OPEN!

The SBMT Scientific Committee invites you to submit an abstract for the 2019 Annual World Congress, to be held March 15th to March 17th 2019, Los Angeles, CA USA. Be a part of this cutting-edge conference on the forefront of science and technology in the fields of:

Neuroscience Molecular Biology Engineering Neurology Spine
Nano-bioelectronics Psychiatry Radiology Psychology Oncology
Neuro-Trauma, and its specific impact on military personnel Traumatic Brain Injury Concussion from blast & sports Posttraumatic Stress Disorders (PTSD) Neuro-Imaging
Nano-Neurosciences Nano-Neurosurgery Brain-Computer interfaces Artificial Intelligence (AI) Neuro-Photonics
Brain Connectomes Stem Cell research Neuro-Oncology Brain Health Neuro-Degenerative diseases (e.g., Alzheimer's, Parkinson's, & CTE)

Click here to Submit your Abstract Online

Submission deadline is February 20th 2018

Submissions must contain new, previously unpublished material.

All abstracts must be submitted electronically via the SBMT Website.


A complete abstract submission requires two parts:

  1. Submit your abstract in the format below
  2. Disclosures of financial interests & relationships for persons in with influence upon the research reported, and content to be presented.

Both pieces are mandatory before a submission is considered "final".

Formatting - Abstracts will only be accepted in English to facilitate ease of review and publication.

Sections - Include each section heading, but do not repeat the actual question in the body of your abstract.




Limit your title to 30 words or less


A 100-word synopsis of each abstract must be submitted. 
It should include a brief summary of the problem, methods, results, and conclusions. The synopsis must include text only, without equations or images and be without references or citations to items described in the full abstract. 

Target Audience

"Who will benefit from this information?"


"Why was this study/research/clinical improvement performed?"


"How was the problem studied or how did you become aware of the gap in clinical performance?"


"Principal data / statistical analysis / result of making the change"


"What is your interpretation of the data / outcome?"


"What is the relevance to future research, training or clinical practice?"


At least one reference is strongly suggested, but the total number is not limited.

Submission Guidelines

  • Limit your title to 30 words or less
  • Limit the body of your abstract to 700 words or less (it should fit on one page)
  • The content may not promote the proprietary interests of any commercial entity. Evident bias in favor of a particular product or company is grounds for rejection.
  • Commercial logos may not be included in an abstract, or presented on slides for an accepted presentation.
  • Content must be restricted to pure science, industry issues and operation of devices, Product /company names should be included only to identify specific hardware/software/ peripherals necessary to understand a study, but not to promote proprietary interests (see Point 1)
  • All recommendations involving clinical medicine must be based on evidence that is accepted within the profession of medicine as adequate justification for their indications and contraindications in the care of patients.
  • All scientific research referred to, reported or used in support or justification of a patient care recommendation must conform to generally accepted standards of experimental design, data collection and analysis.

Submitting Your Abstract

  • The Abstract should include the first author's and all co-authors names and affiliations - institutions.
  • Please login with your username and password to the SBMT abstract online platform.
  • In case you do not yet have a user name, you will be requested to subscribe first.
  • We highly recommend that you become a member and register as soon as possible in order to take advantage of the discounts for registration and hotel accommodations.
  • Submissions are open through February 20th 2018

Click here to Submit your Abstract Online

The use of standard abbreviations is desirable. A special or unusual abbreviation must be placed (in round brackets) after the first appearance of the word(s) for which it stands. The online abstract submission procedure will not accept abstracts that exceed 500 words (body of the abstract). Color illustrations may be printed in black and white in the abstract book.

For questions regarding the online submission process, please e-mail:


Remember that BOTH your abstract form AND disclosure information for your authors/presenters must be submitted before your abstract submission is considered final.


  • Please follow the instructions on the screen.
  • When finalizing the on-line submission, it is imperative to click the «submit» button for final submission of the abstract; a message will then appear informing you that the abstract has been registered successfully. The abstract submitter will receive an e-mail confirming the successful submission of the abstract. This confirmation of abstract receipt is NOT a notice of acceptance of your abstract.
  • In case no confirmation from SBMT is received, the abstract submitter should contact within one week after submission of the abstract.
  • Submitting an abstract for presentation does not constitute registration for the conference. Abstract presenters must register to attend the congress by following the instructions for online registration.
  • Careful typing and proofreading are essential, as the abstract will be published as submitted.


  • The presenting author is obliged to ascertain that all authors are aware of the content of the abstract before submission to SBMT.
  • The presenter and co-authors must identify any financial interest in products or processes described in the abstract.
  • In submitting an abstract, the authors accept that the information to be reported is for exclusive presentation in the session to which the abstract will be assigned if accepted. This information should not be presented at a commercially sponsored satellite symposium.
  • Abstracts must be submitted and presented at the conference in English.
  • Notification of receipt and acceptance will be sent only to the corresponding author.

General Information - Authors will be asked to select the following:

  • Topic category: choose the topic category that refers to the main subject of the abstract. The Scientific Committee reserves the right to re-categorize the abstract.
  • Presentation preference: authors should indicate the presentation preference (oral, poster or no preference). Please note that the final decision on the presentation format will be made by the Scientific Committee.
  • Keywords: authors are required to provide 3-6 keywords (start from general keyword for example "Neurosurgery" to more specifics such as "brain tumor" or "nanotechnology").
  • Poster size is maximum 3 (height) x5 (length) feet.
  • Posters may be disciplined for the duration of the meeting.
  • Poster presenters must at least spend an hour next to their posters to explain the science to the audience.
  • Multiple posters could be submitted by an author but each poster should be presented by a different presenter (co-authors) unless it is allowed by the congress secretariat: .
  • The abstract is selected for presentation in a poster format. Posters are grouped by topic and are displayed throughout the meeting.
  • Oral presentation: Highest ranking abstracts/submissions will be selected for oral presentations.

Abstract Format

  • Abstracts titles should be brief and reflect the content of the research. The title (max. 30 words) is important since it focuses attention (it is the "showcase" for the presentation).
  • Please avoid unusual abbreviation and spell out the abbreviations at least once before reusing it.
  • The on-line abstract submission procedure will not accept abstracts that exceed 500 words.
  • The preferred font is Verdana.

Abstract Selection Process
Abstracts submitted for presentation will be reviewed by an international panel of experts in the field of the subject.
The abstract will be peer reviewed to ensure fairness and eliminate possible bias and chosen based on ranking by science committee.
Research obviously not yet performed, and results not yet obtained will be banned.
Abstracts selected for oral and/or poster presentation should be presented at the meeting. If a selected presenting author cannot attend, he should assign a replacement and inform the SBMT meeting manager of the replacement as soon as possible.